Use cases
Six situations from our practice. Some are real client projects, some are patterns we see again and again at organisations in infrastructure, engineering and government.
The privacy leak nobody saw coming
A folder with sensitive data that half the organisation can access - no hack, no malicious intent, just set up at some point for a good reason and then forgotten.
We link content to access rights: a single view of what's there, who can reach it, and what can go.
Read the storyIf your dossier isn't in order, you pay twice.
With renovation and major maintenance the first question is: where is the object dossier with the up-to-date drawings and object information? Exact duplicates aren't the problem; finding the latest revision and the relevant documents is.
We make the drawings archive searchable, mark the leading revision, and link everything to the right object.
Read the storyThe archive is scanned. Now what?
Digitising is not scanning - it is deciding what can go, what stays, and what must be transferred. Based on correct metadata. How do you get that data without having every document reviewed all over again?
We automatically classify every document, work out the retention period, and deliver all the data for a destruction certificate that meets the Archives Act.
Read the storyFour weeks for FOI, and no overview
An FOI request looks like a deadline problem. The real problem is the doubt that lingers when the dossier goes out: are we missing anything? The information is scattered across DMSs, mailboxes and personal drives.
We index every source on content, and after the dossier is compiled we verify whether documents exist that weren't included. Not a faster dossier - a defensible one.
Read the storyEight versions, one signature
Eight versions of the same contract, scattered across folders, mailboxes and the DMS. One has a signature and binding force - and nobody knows which. The person who usually does is about to retire.
We index every storage location, link the master contract to its addenda and correspondence, and reduce the eight versions to the two that matter: the signed original and the most recent amendment.
Read the storyThree weeks to answer, five years of file
Answering a parliamentary question isn't compiling a dossier - it is reconstructing one. Which advisory notes were on the table when the decision was taken? That information is rarely brought together.
We index the full document landscape on content, surface earlier parliamentary questions on the same theme, and verify whether the dossier is complete.
Read the story